Count inventory with a workflow you can repeat.
Connect RFID capture to receiving, cycle counts, and inventory reconciliation. Theia combines readers, rugged devices, software, and integration around the way your team handles stock.
Discuss your projectFrom a tag observation to an approved inventory record.
Establish what is expected
Define the stockroom, lane, or item group being counted and obtain an expected list from the inventory system. Decide whether identifiers represent individual items, cases, or reusable containers. Record movements that occur during the count; otherwise a genuine transfer can look like an unexplained shortage. A clear boundary is the basis for a count that another person can repeat.
Capture and reconcile separately
Collect observations within the defined task, then resolve identifiers to item records and remove repeated observations from the count. Keep expected-and-observed items, expected-but-unobserved items, and unexpected observations visible as separate results. An unknown identifier should enter a review path rather than create a new stock record automatically.
Worked example: a receiving exception
Hypothetical example: a receiving task expects cartons A, B, and C. The reading session observes A and B repeatedly, plus D from a neighboring staging area. The result is not four received cartons. Deduplication leaves A, B, and D; reconciliation flags C as unobserved and D as unexpected. An operator investigates the boundary and checks C before an authorized person confirms the receipt.
Keep approval with the business process
A read is evidence used by a transaction, not permission to change stock. Define who can resolve discrepancies, how adjustments are recorded, and what happens if the destination system is unavailable. Retain enough context to explain the result: task, time, reader or workstation, expected list, and the reason for an approved exception.
Test complete counts before expanding
Choose representative stock, packaging, operators, and nearby inventory. Compare the complete task—including preparation, reconciliation, and recovery—with the current method. Establish acceptance criteria before tuning the hardware. Record missed and unintended observations, unresolved discrepancies, and time spent investigating them. Expand only when the team can repeat the workflow and explain its results.
Reconcile before approving.
This illustrative count separates repeated observations from missing and unexpected items. The worked example below explains how to investigate each result.
Questions to resolve before deployment.
Connect the complete workflow.
RFID Readers
Start with Theia’s UX10 RFID reader for rugged mobile workflows. Explore complementary CAEN readers for fixed reading points, handheld capture, and desktop applications.
Compare RFID readersGetac Rugged Tablets
Explore Getac Windows and Android tablets with Theia. Start with UX10, F110, ZX10, and ZX80, then configure the device, accessories, and software for the job.
Explore Getac Rugged TabletsRFID Installation and Deployment
Theia offers installation and deployment support for RFID projects, with scope based on your site and workflow.
Explore RFID Installation and DeploymentPlanning guides.
RFID Inventory Management: Costs and Pilot Planning
Plan a pilot around measurable work, complete cost categories, and clear acceptance criteria.
Read RFID Inventory Management: Costs and Pilot PlanningRFID Cycle Counting: Designing a Repeatable Workflow
Build a count procedure that different operators can repeat and explain.
Read RFID Cycle Counting: Designing a Repeatable WorkflowStart with a specific workflow.
Tell Theia what needs to be identified, where the work happens, and which systems need the result.
Discuss your project